PAIA

We respect your right of access to information. This document will help you exercise that right as required by section 51 of the Promotion to Access of Information Act 2 of 2000 (PAIA).

Callouts like this are a summary of our manual and contain the most important and relevant points for you. They are here to help you understand it, but please read the full manual.

Contents

Introduction..............................................................................................................................................2

Our details................................................................................................................................................2

Further guidance .....................................................................................................................................2

Records we hold......................................................................................................................................2

Company records...................................................................................................................................3

Business records ...................................................................................................................................3

Financial records....................................................................................................................................4

Insurance records ..................................................................................................................................4

Income tax records ................................................................................................................................4

Personnel records..................................................................................................................................5

Policies and directives ...........................................................................................................................5

Agreements or contracts........................................................................................................................5

Regulatory documents ...........................................................................................................................6

Published information ............................................................................................................................6

Customer information.............................................................................................................................6

Reference materials...............................................................................................................................6

Information we hold to comply with the law.........................................................................................6

How to request access............................................................................................................................7

Grounds for refusal .................................................................................................................................8

How we will give you access..................................................................................................................8

How much it will cost you.......................................................................................................................8

How we process and protect personal information.............................................................................9

Remedies..................................................................................................................................................9

Availability of this Manual ......................................................................................................................9

Updates to this Manual ...........................................................................................................................9

Introduction:

Parker CV  provides talent solutions in the recruitment industry. The Promotion to Access of Information Act 2 of 2000 (PAIA),  together with all relevant legislation, provides for the right of access to information held by public and private bodies, when such information is requested for the exercise of protection of any rights. 

This manual has been compiled to inform and assist any potential requesters of the procedural and other requirements which a request for information must meet as prescribed by the Act (PAIA).”

Our details:

Our details are as follows:

• Company name: PARKER CV

• Unit 786 Westlake Eco Business Park, Modderfontein, Johannesburg

• Phone number: +27 061 459 3313

• Information officer: Sonja MC Greggor

• Deputy Information officers: Stephanie Engelbrecht

• Information officers email: information:  sonja@parkercv.co.za

• Website: www.parkercv.online

These are all our details, but please rather contact us by email at sonja@parkercv.co.za whenever possible.

Further guidance:

If you would like further guidance on how you can get access to information under PAIA, you may contact the Information Regulator to find out more information about PAIA.

PAIA requires the Information Regulator to compile a guide in each official language of South Africa on how to exercise any right under PAIA. 

The current guide complied by the South African Human Rights Commission is available here:

https://www.sahrc.org.za/home/21/files/SAHRC%20PAIA%20Section%2010%20Guide%202020%20

FINAL %20WEB.pdf. In terms of the Section 110 of the Protection of Personal Information Act 4 of 2013 the functions of the Human Rights Commission have been transferred  to the Information Regulator. 

Their contact details are as follows:

• Postal address: P.O Box 3153, Braamfontein, Johannesburg, 2017

• Physical address: JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001

• Website: https://www.justice.gov.za/inforeg/index.html and http://www.sahrc.org.za/index.php/understanding-paia

• General e-mail: inforeg@justice.gov.za

• Complaints email: complaints.IR@justice.gov.za

For further guidance on how you can get access to information, please visit:

http://www.sahrc.org.za/index.php/understanding-paia or  https://www.justice.gov.za/inforeg/index.html.

Records we hold:

We hold t he following subjects and categories of records:

• Company records;

• Business records;

• Financial records;

• Insurance records;

• Personnel records;

• Policies and directives;

• Agreements or contracts;

• Regulatory documents;

• Published information;

• Customer information; and

• Reference materials.

Please note that records that are ‘not automatically available,’ must be requested using the process outlined in the ‘How to request access’ section of this manual.

We hold various subjects and categories of records in electronic or physical form that are available automatically or in other ways.

Company records:

Company records are all our records related to the incorporation and administration of our company.

Some of them are available from the Companies and Intellectual Property Commission (CIPC).

Memorandum of incorporation Automatically available from CIPC

Directors’ names Automatically available from CIPC

Documents of incorporation Automatically available from CIPC

Minutes of board of directors meetings Not automatically available

Written resolutions Not automatically available

Records relating to appointment of directors, auditor, secretary, public officer, or other officers Not automatically available

Share register and other statutory registers Not automatically available

Other statutory records Not automatically available

Company records include our memorandum of incorporation and directors’ names.

Business records:

Business records include any documents that have economic value to the business.

Operational records Not automatically available

Databases Not automatically available

Published works Not automatically available

Internal correspondence Not automatically available

Product records Not automatically available

Building plans Not automatically available

Mortgage bonds Not automatically available

Title deeds Not automatically available

Financial records:

Financial records are all our records related to our finances.

Financial statements Not automatically available (NDA required)

Tax returns and assessments Not automatically available

Other documents relating to taxation of the company Not automatically available

Accounting records Not automatically available

Auditor reports Not automatically available

General ledger Not automatically available

Subsidiary ledgers (receivables, payables etc.) Not automatically available

Banking records Not automatically available

Banking details Automatically available on request

Bank statements Not automatically available

Electronic banking records Not automatically available

Paid cheques Not automatically available

Asset register Not automatically available

Invoices Not automatically available

Deposit slips Not automatically available

Cashbooks Not automatically available

Financial agreements Not automatically available

Financial records include our financial statements and banking details.

Insurance records:

Insurance records are all our records related to our insurable assets.

Insurance policies held by the company Not automatically available

Claims records Not automatically available

Register of all immovable property owned by the company Not automatically available

Income tax records:

Income tax records are all our records related to our income tax obligations.

PAYE Records Not automatically available

Corporate tax records Not automatically available

Customs tax Not automatically available

Documents issued to employees for income tax purposes Not automatically available

Records of payments made to SARS on behalf of employees Not automatically available

VAT records Not automatically available

Regional Services Levies Not automatically available

Skills Development Levies Not automatically available

UIF Not automatically available

Workmen’s Compensation Not automatically available

Personnel records:

Personnel records are all our records about anyone who works for us, provides services to us, or provides services on our behalf and who receives or is entitled to 

receive remuneration, including our employees, contractors, and other personnel.

List of employees Not automatically available

Attendance registers Not automatically available

Employee personal information Not automatically available

Employee employment contracts Not automatically available

Employment applications and appointment letters Not automatically available

Employment policies and procedures Not automatically available

Employment Equity Plan Not automatically available

Employee loans Not automatically available

Medical aid records Not automatically available

Pension and provident fund records Not automatically available

Salaries or wages of employees Not automatically available

Health and safety records Not automatically available

Leave records Not automatically available

Internal evaluations and performance records Not automatically available

Disciplinary records Not automatically available

Disciplinary codes Not automatically available

Training records Not automatically available

Operating manuals Not automatically available

Personal records provided by personnel Not automatically available

Other statutory records Not automatically available

Related correspondence Not automatically available

Personnel records include records about our employees and contractors.

Policies and directives:

Policies and directives include both internal and external documents.

Internal relating to employees and the company Not automatically available

External relating to clients and other third parties Not automatically available

Information technology systems and documents Not automatically available

Agreements or contracts:

Agreements or contracts include the documents themselves and all related documents.

Standard agreements Not automatically available

Rental agreements Not automatically available

Contracts concluded with customers Not automatically available

NDAs Not automatically available

Letters of intent, MOUs Not automatically available

Third party contracts (such as JV agreements, VAR agreements, etc.) Not automatically available

Office management contracts Not automatically available

Supplier or service contracts Not automatically available

Agreements related to intellectual property Not automatically available

Regulatory documents:

Regulatory documents include any documents required to comply with any laws.

Permits Not automatically available

Licences Not automatically available

Authorities Not automatically available

Published information:

Published information includes any document that we prepare and produce.

External newsletters and circulars Automatically available

Information available on the website Automatically available

Internal newsletters and circulars Not automatically available

Brochures and marketing material Not automatically available

Information on the company published by third parties Not automatically available

Customer information:

Customer information includes any information about anyone that we provide goods or services to, including our customers, leads, or prospects.

Customer details Not automatically available

Contact details of individuals within customers Not automatically available

Communications with customers Not automatically available

Sales records Not automatically available

Transactional information Not automatically available

Marketing records Not automatically available

Reference materials:

Reference materials include any sources of information that we contribute to.

Books Not automatically available

Newsletters and journals articles Not automatically available

Magazines Not automatically available

Newspaper articles Not automatically available

Information we hold to comply with the law:

We hold records for the purposes of PAIA in terms of the following main laws, among others:

• Basic Conditions of Employment Act 75 of 1997;

• Broad Based Black Economic Empowerment Act 53 of 2003;

• Community Schemes Ombud Service Act 9 of 2011;

• Companies Act 61 of 1973;

• Companies Act 71 of 2008;

• Compensation for Occupational Injuries and Disease Act 130 of 1993;

• Competition Act 89 of 1998;

• Consumer Affairs (Unfair Business Practices) Act 71 of 1988;

• Consumer Protection Act 68 of 2008;

• Copyright Act 98 of 1978;

• Customs and Excise Act 91 of 1964;

• Electronic Communications Act 36 of 2005;

• Electronic Communications and Transactions Act 25 of 2002;

• Employment Equity Act 55 of 1998;

• Employment Services Act 4 of 2014;

• Employment Tax Incentive Act 26 of 2013;

• Financial Services Board Act 97 of 1990;

• Financial Intelligence Centre Act 38 of 2001;

• Harmful Business Practices Act 23 of 1999;

• Income Tax Act 58 of 1962;

• Labour Relations Act 66 of 1995;

• National Credit Act 34 of 2005;

• Nonprofit Organisations Act 71 of 1997;

• Occupational Health and Safety Act 85 of 1993;

• Prescribed Rate of Interest Act 55 of 1975;

• Prevention and Combatting of Corrupt Activities Act 12 of 2004;

• Prevention of Organised Crime Act 121 of 1998;

• Promotion of Equality and Prevention of Unfair Discrimination Act of 4 of 2000;

• Protected Disclosures Act 26 of 2000;

• Protection of Businesses Act 99 of 1978;

• Protection of Constitutional Democracy against Terrorist and Related Activities Act 33 of 2004;

• Protection of Personal Information Act 4 of 2013;

• Regulation of Interception of Communications and Provision of Communication related Information

Act 70 of 2002;

• Sectional Titles Schemes Management Act 8 of 2011;

• Sectional Titles Act 95 of 1986;

• Skills Development Act 97 of 1998;

• Skills Development Levies Act 9 of 1999;

• Special Economic Zones Act 16 of 2014;

• Tax Administration Act 28 of 2011;

• Transfer Duty Act 40 of 1949;

• Unemployment Contributions Act 4 of 2002;

• Unemployment Insurance Act 63 of 2001;

• Unemployment Insurance Contributions Act 4 of 2002;

• Usury Act 73 of 1968; and

• Value Added Tax Act 89 of 1991.

How to request access:

We have authorised and designated our information officer to deal with all matters relating to PAIA in order to comply with our obligations in terms of PAIA. 

To request access to a record, please complete :

Form C which is available from the Information Regulator website at https://www.justice.gov.za/forms/paia/J752_paia_Form%20C.pdf

Please submit the completed form to our information officer together with the relevant request fee (details here: http://www.sahrc.org.za/home/21/files/PAIA%20Notice%20on%20fees.pdf) at our information officer’s email address, our physical address, or by fax in terms of our details provided above.

Please ensure that the completed form:

• has enough information for the information officer to identify you, the requested records, and which form of access you require;

• specifies your email address, postal address, or fax number;

• describes the right that you seek to exercise or protect;

• explains why you need the requested record to exercise or protect that right;

• provides any other way you would like to be informed of our decision other than in writing; and

• provides proof of the capacity in which you are making the request if you are making it on behalf of someone else (we will decide whether this proof is satisfactory).

If you do not use the standard form we may:

• reject the request due to lack of procedural compliance;

• refuse it if you do not provide sufficient information; or

• delay it.

You may request information by completing a request for access form and submitting it to our information officer together with a request fee.

Grounds for refusal:

We may have to refuse you access to certain records in terms of PAIA to protect:

• someone else’s privacy;

• another company’s commercial information;

• someone else’s confidential information;

• the safety of individuals and property;

• records privileged from production in legal proceedings; or

• research information.

We will notify you in writing whether your request has been approved or denied within 30 calendar days after we have received a completed request for access form. If we cannot find any requested record or it does not exist, then we will notify you by way of affidavit that it is not possible to give access to that particular record. We may have to refuse you access to a record to protect others.

How we will give you access:

We will evaluate and consider all requests to us in terms of PAIA. If we approve your request for access

to our records, then we will decide how to provide access to you – unless you have asked for access in a specific form. Publication of this manual does not give rise to any rights to access information records, except in terms of PAIA.

How much it will cost you?

You must pay us a request fee as required by law when submitting a request for access to information.

The prescribed fees are as set out in the Fee Schedule which is available.

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